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Series #: HR-001-01A

Series Description:

Faculty service, activity, promotion and tenure files including curriculum, third year teaching evaluations, syllabi, publications and bibliographies.  Faculty teaching evaluations from students do not need to be uploaded into the eHRFile, as well as any documents that are already saved in myVitae, eRecruit, PeopleSoft, or other approved Systems of Record.  A copy of the final decision letter of the Promotion and Tenure packet  should be placed in the faculty's personnel file.  

Series Cutoff: Separation of Employment

Retention Period: Permanent

Disposition Action: Transfer to Archives for Evaluation

Approval Date: 2021-05-10

Notes and Citations:

The Promotion and Tenure records transferred to archives will remain closed to open research for 75 years or until the verified death of the faculty member, whichever comes first.  Upon completion of the closed period, the files become available for open research.  During the closed period, access to the Promotion and Tenure records will be permitted only to the ÃÈÃÃÉçÇø President and Vice President of Academic Affairs, and to the faculty member's campus Chancellor, Provost or Vice Chancellor for Academic Affairs, Dean, and Department Chair. Notes updated on 7-28-2022

Reviewed 2022-07-28